Vendor Information

This Vendor Agreement is made between Lebanon PTO Craft Fair (“Organizer”) and Vendor (“Vendor”) for participation in the Lebanon PTO Craft Fair, taking place on November 8 & 9, 2025 at Lebanon High School.

1. EVENT DETAILS

• Event Name: Lebanon PTO Craft Fair

• Date & Time: Saturday, November 8, 2025 from 9:00 am–4:00 pm and Sunday, November 9, 2025 from 9:00 am – 1:00 pm

• Location: Lebanon High School, 195 Hanover Street, Lebanon, NH

• Setup Time: Friday, November 7, 2025 between 6:00 pm–8:00 pm; Saturday; November 8, 2025 between 7:30 am–9:00 am

• Breakdown Time: Sunday, November 9, 2025 between 1:00 pm – 2:30 pm

2. BOOTH & FEES

• One Booth

  • Booth Size: 8x8 ft. (with additional space around the booth for maneuverability)

  • Booth Fee: $80 (non-refundable unless canceled by Organizer)

• Two Booths (maximum of two booths per vendor)

  • Booth Size: 16x8 ft. (with additional space around the booth for maneuverability)

  • Booth Fee: $150 (non-refundable unless canceled by Organizer)

• One electric source: $10 (limited availability and awarded on first request basis)

• Table Rental: $5/table (limited availability and awarded on first request basis)

• Chair Rental: $5/chair (limited availability and awarded on first request basis)

• WiFi may not be provided. Vendors should prepare for offline transactions

• Payment due by: September 15, 2025

• Payments are non-refundable on or after September 15, 2025

• Payment can be sent via:

  • Zeffy: click here to pay

  • Check: make the check out to "Lebanon Elementary PTO" and mail to:
    Lebanon Elementary PTO
    c/o Lebanon Craft Fair
    193 Hanover St.
    Lebanon, NH 03766

3. VENDOR ELIGIBILITY

• All products must be handmade, handcrafted, or creatively repurposed.

• Vendors must be at least 18 years old (or have an adult co-signer if underage).

• We do not accept mass produced, mid-level marketing, direct sales, buy/sell items, sales reps for Pampered Chef, Mary Kay, Posh, Scentsy, Color Street, etc. or flea market items.

• All applications are reviewed for quality and fit.

4. VENDOR RESPONSIBILITIES

The Vendor agrees to:

• Bring only handmade or curated products as described in their application. Only products listed on the Vendor's application are allowed for sale.

• All items must be appropriate for a family-friendly environment.

• Smoking, alcohol, and illegal substances are not allowed.

• Provide all equipment needed for their booth unless otherwise arranged.

  • Tables, chairs, and electricity (limited availability) are available for purchase on first request basis.

• Provide extension cord, if electricity access is granted.

• Keep booth staffed and open during all fair hours.

• Maintain cleanliness and professionalism throughout the event.

• Follow all safety and fire codes, as well as local health regulations.

• Remove all trash and materials from the booth area after the event.

• Vendors are responsible for their own sales transactions.

• Vendors must collect and report their own sales tax according to state and local laws.

• No food items unless approved and licensed (see below).

5. FOOD VENDOR REQUIREMENTS (if applicable)

• Must comply with all local health regulations.

• Required to submit proof of permits and liability insurance.

• All food must be pre-packaged, not for consumption on site.

6. CANCELLATION POLICY

• Vendor cancellations must be submitted in writing or postmarked by September 14, 2025 to be eligible for a refund (if applicable).

• No refunds will be issued on or after September 15, 2025 or for no-shows.

• There will be a $25 service charge on all returned checks.

• If the event is canceled by the Organizer due to unforeseen circumstances (e.g., extreme weather, public health crisis, etc.), a full refund may be issued at the Organizer’s discretion.

7. INSURANCE & LIABILITY

• Vendors are encouraged to carry liability insurance.

• The Organizer is not responsible for:

  • Loss, theft, or damage to Vendor property.

  • Any injuries sustained by Vendor or their staff during the event.

  • The Vendor assumes all liability and agrees to hold harmless the Organizer, venue, and its staff.

QUESTIONS?

Email us: lebanoncraftfair@gmail.com